Beacon Technologies is seeking an Operations Coordinator for our client partner. The purpose of this role is to provide high-level secretarial and administrative support to senior management, and their teams, ensuring smooth operations and effective communication within the organization. In addition, this role will be responsible to manage the administration of client onboarding for the Cyber Services Team.

Responsibilities:

• Assist in organizing and prioritizing the workload of the Senior Leader and effectively manage stakeholder expectations.
• Organize internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes.
• Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible.
• Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
• Organize travel itineraries for the Senior Leader in line with requirements and company policies.
• Distribute incoming posts promptly to ensure timely correspondence forwarding.
• Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
• Screen, prioritize, and annotate incoming information and communications, triaging, redirecting or referring as appropriate.
• Maintain client onboarding data in computer systems and databases, including Salesforce.
• Assist in organizing and managing schedules for external client onboarding calls and events for the Cyber Services
• Run and maintain operational reporting for the Cyber Services team
• Work within the operations team to execute BAU administrative processes including but not limited to:
• Mailbox Management
• Organize and maintain schedules and onboarding for Underwriter Education sessions
• Organize and manage administration for external Threat Intel Webinars

Work Experience:

• Prior experience as an executive assistant
• Salesforce Administration
• Microsoft Applications
• Support of a global team (US, UK, EO, Asia and Australia)

Preferred Work Experience includes:

• Prior experience in Insurance
• Prior experience with external client onboarding

Qualifications:
Preferred Qualifications include:

• Secondary school certification.
• Administrative qualifications.

About Beacon Technologies

Are you looking to advance your career in information technology? Beacon Technologies offers career advancement opportunities, extensive training, and excellent benefits including paying for health and dental premiums for salaried employees. In addition to providing interesting opportunities, Beacon Technologies provides that old fashioned, personal touch, so you feel like a part of the Beacon team.

Beacon Technologies, Inc. is an equal employment opportunity employer with a functioning Affirmative Action Plan. It is the policy of Beacon Technologies, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, ethnicity, ancestry, disability, medical condition, military and veteran status, or any other characteristic protected by law. Beacon Technologies, Inc. prohibits any such discrimination or harassment.